Discover how AI agents are reshaping the manufacturing operating model
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Automate 3-way matching with zero manual reconciliation
Finance teams lose days reconciling invoices against purchase orders and goods received notes (GRNs). Kavida’s agent ingests documents, validates line-items in real time, and routes only exceptions, so AP closes faster with audit-ready accuracy.
The hidden costs of manual three-way matching
Manual matching errors
Copy-paste and lookups cause over/under-payments, while mismatches on quantities, UoM, or price corrupts receipts and COGS.
Slow discrepancy resolution
Zero visibility means that finding root cause across systems and inboxes eats hours, inflates DPO, and pushes late payment fees.
Payment delays
Discrepancies between invoice, PO, and GRN stall approvals, strain supplier relationships, and disrupt cash flow.
Kavida continuously scans invoices, POs, and GRNs, validates them at line level, and updates systems automatically, only escalating true exceptions to AP or the buyer.
Agent PO monitors your AP inbox and automatically ingests supplier invoices as they arrive.
Agent PO then retrieves the corresponding POs and GRNs directly from your ERP.
The agent validates price, quantity, tax, UoM, receipts, partials, and tolerances with configurable rules per supplier or part.
It flags mismatches with reason codes (price variance, quantity short/over, missing GRN, duplicate invoice) and routes alerts via Email or Teams/Slack to the relevant user.
Key capabilities that drive results
Manage by exception with alerts
AP is alerted to only what needs attention: duplicate detection, tax variance, partial receipts, back-order splits, mismatches etc
Automatic ERP updates
On approval, validated invoice data is pushed to ERP with full audit trails, keeping finance, procurement, and inventory perfectly in sync.
Automated supplier follow-ups
Ask questions around blocked invoices, supplier variance trends, days-to-match, and recovery amounts for instant insights.
What moves the needle for your business
Faster close & cleaner books
Shorter cycles with accurate receipts/prices reduce accrual guesswork, stabilize COGS, and accelerate reporting.
Reduced leakage & write-offs
Automated checks stop overpayments and duplicates, surface credit opportunities, and cut write-offs.
Supplier confidence
Clear, timely queries mean fewer late payments, stronger relationships with suppliers, and better terms.
Patti Humphreys
More applications of AI agents for manufacturers
Agent PO standardizes data capture, validates information
automatically..
Identify cost-saving opportunities with data-driven insights across your supply chain o
Identify cost-saving opportunities with data-driven insights across your supply chain o
