Use cases / Sales / RFQ Responses

Use cases / ... / RFQ Responses

Automate RFQ processing from inbox to ERP for faster quotes and fewer errors

Sales teams spend hours reading RFQ emails, matching part numbers, and re-entering details into ERP. Kavida’s Sales Agent automates this process — extracting RFQs from emails and documents, matching parts, and creating structured entries for faster, error-free quoting.

80%

Faster RFQ-to-ERP entry cycles

95%

Accuracy in part and data matching

Increase in RFQs processed per rep

Trusted by leading manufacturers

Manual RFQ processing slows response times and costs you deals

Cumbersome data entry

Teams manually read customer RFQs, verify part numbers, and copy details into ERP systems — slowing quote turnaround

Missed or mismatched parts

Manual matching of customer part numbers to internal SKUs leads to data errors and lost opportunities.

Slow response = lost business

Every delay in RFQ creation is an added risk of losing deals to your faster-responding competitors.

A smarter way to manage RFQ responses

Kavida’s Sales Agent automates the full RFQ intake and ERP entry process — transforming customer requests into structured, ready-to-quote data.

Detects incoming RFQs

Identifies new RFQs from customer emails and attachments instantly upon arrival.

Extracts and structures data

Reads RFQs line by line, capturing part numbers, quantities, lead times, and notes into a clean format.

Matches parts in ERP

Recommends best matches for customer part numbers based on descriptions, specs, and dimensions.

Flags exceptions to your reps

Flags unmatched or ambiguous items and suggests closest ERP equivalents for review.

Key capabilities that drive results

Multi-format processing

Reads RFQs directly from emails or documents — no matter the format — and raises an alert the moment a new RFQ arrives.

Part matching intelligence

Compares customer part numbers to internal SKUs, identifying exact or closest matches automatically for quick validation.

RFQ-45721

Acme Aerospace

Seamless ERP updates

Structures the extracted data, generates complete RFQ records, and allows users to save them to ERP with a single click.

What moves the needle for your business

Faster quote turnaround

RFQs move from inbox to ERP in minutes, accelerating customer response times and boosting win rates.

Reduced administrative overhead

Eliminates repetitive manual entry, freeing sales teams to focus on closing deals — not processing paperwork.

Improved data accuracy

Clean, structured RFQ data ensures consistent pricing, fewer errors, and stronger customer confidence.

I'm very thankful for the agent's help because the agent is doing most of my work. It’s giving me the time I need to spend on other things that require extensive time and thought towards it.

So I love the tool. I love it every time it's mentioned. I want to see what else we can do with it.