Discover how AI agents are reshaping the manufacturing operating model
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Automate supplier quote validation with structured, error-free data
Manual quote review is slow, inconsistent, and error-prone. Kavida’s agent reads supplier quotes in any format, extracts structured data, checks for missing fields, and drafts follow-ups — delivering clean, validated data ready for comparison.
Manual quote validation leaves critical data off the table
Error-prone manual checks
Teams manually review PDFs, emails, and spreadsheets for pricing, lead times, and terms — leaving room for mistakes.
Incomplete data / back-and-forth
Missing fields like delivery terms or payment conditions cause delays and constant supplier follow-ups.
Unstructured quotes
Quotes arrive in inconsistent formats, making comparison and analysis slow and unreliable.
Agent PO reads supplier quotes in any format — PDF, Excel, or email — and structures, checks, and cleans data automatically for validation and follow-up.
Reads quotes instantly and pulls key fields like part, price, process, and total cost into a standardised format.
Verifies that quantities, prices, lead times, and delivery terms are filled in. Cross-checks quotes against specifications, Incoterms, and quality or certification requirements.
Normalises currencies, units, and dates so all quotes are aligned for easy side-by-side analysis.
If data is missing, automatically drafts an email requesting the information, ready for quick review and send.
Key capabilities that drive results
Manage by exception with alerts
Agent checks for missing fields, incomplete data, or mismatched terms, flagging errors before they reach analysis.
Automated supplier follow-ups
Drafts tailored supplier emails requesting missing or unclear information — ready to send instantly.
Standardised, clean outputs
Delivers normalised, structured data for every quote — ready for side-by-side comparison and faster sourcing decisions.
What moves the needle for your business
Faster sourcing decisions
Validated, structured quotes eliminate delays in comparison and evaluation, speeding up supplier selection.
Reduced administrative overhead
Less manual effort reviewing and cleaning quotes lowers process cost and frees capacity.
Higher decision confidence
Clean, compliant data ensures that all sourcing choices are faster, smarter, and lower-risk.
Patti Humphreys
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