Discover how AI agents are reshaping the manufacturing operating model
Hi, I’m Alison!
Share your details, and I’ll give you a call in minutes to see how we can assist.
Automate RFQ creation and dispatch for faster sourcing cycles
Creating and sending supplier-specific RFQs manually is slow, inconsistent, and error-prone. Kavida’s agent automates RFQ creation, assembly, and dispatch — ensuring faster cycles, standardization, and smarter supplier selection.
Manual RFQ management drains time and delays decisions
Slow, fragmented processes
Buyers manually gather PO data, specs, and drawings from multiple systems to build each RFQ.
Inconsistent documentation
RFQ packs vary by buyer, creating compliance and supplier confusion across teams and categories.
Manual sending
Each supplier email is drafted and tracked manually — wasting hours and increasing the risk of missed RFQs.
Our agent automates every step of RFQ creation and dispatch — integrating with ERP data, building supplier packs, and preparing draft emails ready to review and send.
Gathers item, specification, and document data directly from ERP — no manual lookup required.
Combines technical drawings, specifications, and templates into supplier-ready RFQs with full traceability.
Prepares personalised emails with RFQs and attachments pre-filled, ready for review and send.
Monitors supplier replies, tracks submission dates, and validates completeness of received RFQs.
Key capabilities that drive results
ERP integration
Pulls live data from ERP to prevent mismatches and automatically attaches drawings, specifications, and NDAs from ERP or shared folders.
Automated RFQ generation
Builds complete supplier-specific RFQ packs with technical drawings, specifications, and standardized templates — ready to send in seconds.
Pre-drafted supplier emails
Chooses suppliers from approved lists and prepares personalised RFQ emails with attachments, subject lines, and contacts pre-filled for review.
What moves the needle for your business
Reduced sourcing cycle times
Faster RFQ creation and dispatch accelerate decision-making and improve responsiveness to demand.
Improved supplier compliance
Standardised RFQ packs eliminate errors, miscommunication, and non-compliant submissions.
Better sourcing visibility
Centralised RFQ tracking gives leadership full visibility into status, supplier engagement, and cycle performance.
Patti Humphreys
More applications of AI agents for manufacturers
The agent tracks supplier responses, flags delays, and follows up to keep RFQs on schedule
The agent reads supplier quotes, extracts structured data, and validates
fields.
The agent compares validated quotes, generating sourcing summaries and decision-ready insights.
