Discover how AI agents are reshaping the manufacturing operating model
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Automate RFQ follow-ups to keep sourcing on track
Monitoring supplier RFQ responses manually slows sourcing and leaves teams chasing updates. Kavida’s agent tracks supplier replies, detects delays, and automatically follows up using your email identity — keeping RFQs on schedule.
Manually chasing supplier responses delays your entire sourcing cycle
Late/missing supplier responses
Suppliers often miss RFQ deadlines, forcing teams to chase updates and push back sourcing timelines.
Time wasted on follow-ups
Buyers spend hours tracking RFQs, drafting reminder emails and checking inboxes for responses.
Incomplete submissions
Missing attachments or incomplete quotes slip through, creating rework and compliance gaps later.
Agent PO monitors every outgoing RFQ, tracks supplier replies, and automatically drafts tailored follow-up emails for overdue or incomplete responses.
Tracks which suppliers have replied, and which haven’t, based on your RFQ deadlines.
Drafts reminders at a predefined cadence — personalised, professional, and perfectly timed. You can also enable full automation for these to send without review.
Detects missing documents like specs or certificates and drafts contextual requests for suppliers to resend.
Notifies users of overdue or incomplete RFQs so they can review and approve the agent’s follow-up before sending.
Key capabilities that drive results
Manage by exception with alerts
Alerts you to every RFQ’s response status, showing received, pending, and overdue responses with automated alerts.
Automated supplier follow-ups
Automatically drafts follow-up emails for pending or overdue RFQs, ready for you to just hit send.
Response completeness checks
Identifies missing files or required fields in supplier submissions and drafts contextual requests to complete the RFQ pack.
What moves the needle for your business
Faster sourcing cycle times
Automated follow-ups accelerate supplier responses, keeping sourcing timelines tight and improving overall time-to-award.
Lower cost of expedites
Fewer late or missed quotes mean less last-minute buying and reduced need for premium freight or emergency sourcing.
Improved supplier reliability
Real-time tracking increase supplier accountability, giving leadership visibility into performance and risk exposure.
Patti Humphreys
More applications of AI agents for manufacturers
The agent assembles RFQ packs with drawings and specs, tailoring drafts for e..
The agent reads supplier quotes, extracts structured data, and validates fields.
The agent compares validated quotes, generating sourcing summaries and dec..
